ADMIN ASSISTANT /EXECUTIVE -HQ Rawang

Other Jobs To Apply

  • Handle full spectrum of administration duties within all the departments, outlet and hostel.
  • Manage day-to-day office administrative tasks including filing, documentation, and correspondence.
  • Maintain filing systems, document control, and administrative records.
  • Ensure cleanliness, safety, and functionality of the office premises. Manage office supplies inventory.
  • Assist in procurement & expenditure requisition such as sourcing for quotations, tabling comparisons and preparing purchase orders.
  • Purchase stationeries, printed stationeries and groceries from time to time. ( include outlet & fair).
  • Responsible for maintenance of all office location, including hostel and all outlets. Source few quotation and do comparison and get management approval. Once approve, Liaise with supplier, contractor regarding all maintenance and issue related until completed. And also liaise with set up team, which maintenance they can assist in ( without contractor outside) and completed it within the dateline given.
  • Purchase furniture, lockers, double decker, etc as per requested by Outlets / other department, and arrange delivery with supplier and completed within the dateline and nicely. And inform the PIC when done.
  • Manage travel arrangements, including flights tickets, hotel, accommodations and transportation for staff , foreign workers and executives and also the event organised by management and other department.
  • Handle all matter related with company vehicle (road tax/insurance/ service/ summon/ police report)
  • ·Liaise with supplier regarding maintenance and issue related printing photocopy machine, air Cond, fire extinguisher and etc.
  • Maintaining an up-to-date rental database and monitor tenancy expiries. Assist in preparing and reviewing company contracts and agreements, ensuring accuracy and compliance with legal requirements.
  • Maintain & Upkeep Tenancy Agreements for all outlets and HQ and prepare and always update in Ms Excel, date of tenancy agreement, expired date, opening date, address in details. Handle and liaise with Landlord / Agency regarding rental house, outlet and staff & foreign worker hostel.
  • Review / monitor all document/ equipment related opening and closing outlet and fair.

-Work Permit (Mall Management/ Landlord), Tenancy Agreement, Premise and advertisement license (Local Governmentand Dewan Bahasa), Insurance (Insurance agency)

- Internet and line coverage, Fire Extinguisher and Prepare PC and Cashier set- Handling, request and arrange SSM Company for company secretary.

  • Submit application of Trade Mark, Industrial Design, and Pattern; follow up the previous application.
  • Source a few transport company / transport service quotation and do the comparison. Propose and get approval from management.
  • Survey and source any equipment, and items need and requested by other department. (all office departments /outlet/fair)
  • Booking SF international courier service, Skynet and other cheaper courier service for pickup; request flyers and consignment note.
  • Liaise with bank and merchant agency for application and relocation of merchant terminal.
  • Prepare letter and memo and Take meeting minutes when there is a monthly meeting.
  • Liaise to any related parties as per requested by management: - Chinese Visa and etc (ad hoc task).
  • To perform any other duties as may be assigned from time to time.
  • Providing support for special projects and events as needed
  • Receive, sort, and distribute daily mail, deliveries, and any correspondence. Handle incoming phone calls, Handling incoming communications, both written and verbal, in a professional and courteous manner
  • Demonstrating a proactive and solutions-focused approach to problem-solving

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Renovation & Project Coordination

  • Coordinate renovation and maintenance works for office, outlets, hostel or company properties.
  • Liaise with contractors, suppliers, and vendors to ensure timely delivery and quality of work.
  • Monitor renovation progress, timeline, and budget, reporting updates to management.
  • Ensure compliance with company standards, safety regulations, and government requirements.
  • Assist in space planning, office setup, furniture arrangement, and facility improvements. Flexible and willing to take on various tasks

What we're looking for

  • Strong organizational and time management skills with the ability to multi-task and prioritize effectively
  • Minimum 2 years of experience in an administrative or office support role.
  • Can speak, read and write in Mandarin, Bahasa Malaysia & English.
  • Proficient in using office software, including Microsoft Office suite (Word, Excel, PowerPoint)
  • Attention to detail and the ability to maintain accurate records and documentation
  • Proactive and self-motivated, with a proven track record of working independently and as part of a team
  • Flexible and adaptable, with a positive attitude and a willingness to learn
  • Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization
  • Candidate who can read, write and speak in Mandarin is an Added Advantage because need to liaise with china supplier and china embassy.

Job Type: Full-time

Pay: RM2,200.00 - RM2,800.00 per month

Work Location: In person

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